Setting up scheduled runs by geozones within Elite EXTRA saves your dispatchers time. Once set-up, the manifests/routes automatically build for you, allowing your dispatching staff to send them off with just a couple of clicks!
What is a scheduled run?
A scheduled run is a route that automatically builds for you in Elite EXTRA by using a predetermined zone of customers. Customers are assigned to a specific geozone or geographical area and as invoices populate into Elite EXTRA the software builds the route for you. The routes build based on cutoff times that you establish for each customer geozone. The cutoff time determines when the building of one manifest ceases and the creation of a second manifest for this same zone begins. For example, a cutoff time of 9:00 AM means that one manifest would build until 9:00 AM for a specific geozone, and then a second, new manifest for the same geozone would begin building at 9:01 AM. Elite EXTRA allows customers to set up multiple cutoff times for each geozone for added flexibility to meet their delivery route needs.
How are customers assigned to a scheduled run zone?
There are a variety of ways that customers can be assigned to a specific scheduled run zone. Assigning customers to a zone based on their geographical location is one way. We refer to this as a geozone. To learn more about other ways of setting up scheduled runs within Elite EXTRA, please click here for more information.
Customers will work with Elite EXTRA to determine the geographical area they desire for each geozone. The designated area will be color-coded on a map, and customers will assign it a zone name (i.e. “Northeast”). Any customer that is located within this designated geographical area will then automatically be assigned to the geozone and Elite EXTRA will begin building manifests for you. Once established, the geographical areas can be edited by our customers to meet your ever-changing delivery needs. As a customer, you determine the cutoff times for the scheduled runs based on your own delivery times.
How do I dispatch scheduled runs?
The scheduled runs will build for you in the saved manifest area of your dispatch monitor screen within Elite EXTRA. The manifests will be named based on the zone name, the day of the week, the cutoff time, and the date. Example: Northeast Friday 9:00 AM (date). Dispatchers simply double click on the saved manifest and dispatch it to the driver of their choosing, like any other manually created manifest.
For more information on this time-saving feature, please contact Elite EXTRA’s sales team at 1-888-484-8729 or sales@eliteextra.com. If you are a current Elite EXTRA customer, please contact our Customer Experience Team for more information at 888-484-8729, Option 3, or at support@eliteextra.com.
